We seek a person capable of being our financial bedrock, experienced in non-profit books and professional customer service. This position oversees all day-to-day financial operations and supports the whole team in providing excellent experiences for the families we serve.
Our bookkeeper will work with closely with our small Seattle team (6 people), and remotely support our Guatemala team (4 people). The bulk of duties relate will relate to Seattle operations. Guatemala field office support is limited to tracking budget, issuing payments, and remote reconciliations. Our bookkeeper will also rely on our CPA and treasurer for accuracy oversight. This role will be one of five key positions that interface with students and parents, but will be solely accountable for tracking and managing student fundraising and program payments. In addition to all agency AP, AR, budget tracking and reporting, they will be chiefly responsible for improving fiscal controls and processes within the organization.
Operations & Leadership
Supports board, executive director, program leads and treasurer through generating reports, tracking budgets, and advising on opportunities to increase efficiencies and decrease costs
Supports contracted CPA firm with completion of annual 990
Analytical projects as assigned, this may include cost analysis, shifts to fiscal controls and redundancies, and cash position forecasting
Responsible for timely payment of all vendors and credit cards; manages the documentation, categorization, and data entry on all single and recurring payments
Tracks, reconciles funds for the Guatemala operations; authorizes wire transfers or checks to send funds to Guatemala. Works closely with Seattle Program Director on creation of an annual budget for Guatemala team
Supports Operations Manager as needed in airfare expenses and credit card account management
Enters, tracks, and reports all data via QuickBooks on program fees, events, student fundraising, and donations
Creates deposits, oversees multiple payment method modalities including on-line, credit card, and auto-debits
Produces invoices for payment and pledges receivable, monitors payment status and alerts co-workers when balances become past-due; handles payment inquiries
Meets with program team monthly to update team on payment status for the students we support, create communication and support plans that work within the family’s needs
Meets with Operations Manager and Development Manager monthly to reconcile income reports on donations, sponsorships, and scholarships.
Supports team to create an annual budget, provides other team leads with budget vs actual reports. Promotes shifting budget to meet changing needs of operation, advocates for long-term sustainability
Reconciles ledger, credit card statements, and Guatemala program budget monthly
Meets with Operations Manager to reconcile on-line student fundraising revenue reports
Employee documents relating to enrollment in the employer investment plan, withholdings, and payroll
Supervises payroll contractor, assures accuracy and enters / updates all data to ensure timely payroll and investment contributions
Annual closing of books/year end accounting
The ideal applicant will have the following qualifications:
At least 2 years of proven bookkeeping experience in the nonprofit sector, preferably within a small team that requires generalist skills
Experience creating a budget and managing cost centers with an eye toward funder requirements
Strong communication, able to promote team cohesiveness
Excellent knowledge of technology and software including QuickBooks, MS Office, and electronic communication
Highly self-motivated, with the ability to manage multiple projects and work according to specific deadlines
Excellent written communication, research, and organizational skills
Ability to address and resolve conflict in a professional, timely way
Ability to work effectively and respectfully with socio-economically, racially, culturally, and linguistically diverse communities and individuals
Experience building relationships with colleagues, customers, vendors and other external stakeholders
Preferred but not required:
Fluent Spanish speaker
Experience living abroad
Able to promote mission and values of organization
Benefits include medical, dental, vision coverage and partial retirement match. This position also offers 2 weeks paid vacation, sick leave, and 11 paid holidays per year.
Because social justice and equity begins at home, we strive for equitable wages, pay transparency and provide comprehensive benefits to our workers. We also believe in cost of living wage increases and we do parity reviews. Our commitment to social justice includes structure to resolve conflicts clearly, and simple, clear conflict resolution procedures.
Global Visionaries is an equal opportunity and affirmative action employer. Women and people of color are encouraged to apply. Our organization does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, sexual orientation, class, gender identity, creed, physical or mental disability. We seek a diverse workforce to match the global nature of our programs and the broad diversity of the students who participate.
Applicants strongly encouraged to apply by May 1, 2019.
Submit your resume and cover letter with salary requirements to HR@global-visionaries.org.
Please write your Full Name along with Bookkeeper in the email subject line.