Position Summary

We seek a person capable of being our financial bedrock, experienced in non-profit books and professional customer service. This position oversees all day-to-day financial operations and supports the whole team in providing excellent experiences for the families we serve.

Our bookkeeper will work with closely with our small Seattle team (6 people), and remotely support our Guatemala team (4 people). The bulk of duties relate will relate to Seattle operations. Guatemala field office support is limited to tracking budget, issuing payments, and remote reconciliations. Our bookkeeper will also rely on our CPA and treasurer for accuracy oversight. This role will be one of five key positions that interface with students and parents, but will be solely accountable for tracking and managing student fundraising and program payments. In addition to all agency AP, AR, budget tracking and reporting, they will be chiefly responsible for improving fiscal controls and processes within the organization.


Operations & Leadership

Supports board, executive director, program leads and treasurer through generating reports, tracking budgets, and advising on opportunities to increase efficiencies and decrease costs

Supports contracted CPA firm with completion of annual 990

Analytical projects as assigned, this may include cost analysis, shifts to fiscal controls and redundancies, and cash position forecasting


Responsible for timely payment of all vendors and credit cards; manages the documentation, categorization, and data entry on all single and recurring payments

Tracks, reconciles funds for the Guatemala operations; authorizes wire transfers or checks to send funds to Guatemala. Works closely with Seattle Program Director on creation of an annual budget for Guatemala team

Supports Operations Manager as needed in airfare expenses and credit card account management


Enters, tracks, and reports all data via QuickBooks on program fees, events, student fundraising, and donations

Creates deposits, oversees multiple payment method modalities including on-line, credit card, and auto-debits

Produces invoices for payment and pledges receivable, monitors payment status and alerts co-workers when balances become past-due; handles payment inquiries

Meets with program team monthly to update team on payment status for the students we support, create communication and support plans that work within the family’s needs

Meets with Operations Manager and Development Manager monthly to reconcile income reports on donations, sponsorships, and scholarships.

Other Duties

Supports team to create an annual budget, provides other team leads with budget vs actual reports. Promotes shifting budget to meet changing needs of operation, advocates for long-term sustainability

Reconciles ledger, credit card statements, and Guatemala program budget monthly

Meets with Operations Manager to reconcile on-line student fundraising revenue reports

Employee documents relating to enrollment in the employer investment plan, withholdings, and payroll

Supervises payroll contractor, assures accuracy and enters / updates all data to ensure timely payroll and investment contributions

Annual closing of books/year end accounting


The ideal applicant will have the following qualifications:

At least 2 years of proven bookkeeping experience in the nonprofit sector, preferably within a small team that requires generalist skills

Experience creating a budget and managing cost centers with an eye toward funder requirements

Strong communication, able to promote team cohesiveness

Excellent knowledge of technology and software including QuickBooks, MS Office, and electronic communication

Highly self-motivated, with the ability to manage multiple projects and work according to specific deadlines

Excellent written communication, research, and organizational skills

Ability to address and resolve conflict in a professional, timely way

Ability to work effectively and respectfully with socio-economically, racially, culturally, and linguistically diverse communities and individuals

Experience building relationships with colleagues, customers, vendors and other external stakeholders

Preferred but not required:

Fluent Spanish speaker

Experience living abroad

Able to promote mission and values of organization

Job Benefits

Benefits include medical, dental, vision coverage and partial retirement match. This position also offers 2 weeks paid vacation, sick leave, and 11 paid holidays per year.

Because social justice and equity begins at home, we strive for equitable wages, pay transparency and provide comprehensive benefits to our workers. We also believe in cost of living wage increases and we do parity reviews. Our commitment to social justice includes structure to resolve conflicts clearly, and simple, clear conflict resolution procedures.

Global Visionaries is an equal opportunity and affirmative action employer. Women and people of color are encouraged to apply. Our organization does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, sexual orientation, class, gender identity, creed, physical or mental disability. We seek a diverse workforce to match the global nature of our programs and the broad diversity of the students who participate.

Apply now

Position: Bookkeeper

Thank you for submitting your application. We will contact you shortly!

Employment Type
part-time, hourly
Working Hours
15-20 hours per week with flexible hours
How to Apply

Applicants strongly encouraged to apply by May 1, 2019.

Submit your resume and cover letter with salary requirements to HR@global-visionaries.org.

Please write your Full Name along with Bookkeeper in the email subject line.

Date posted
April 12, 2019